Privacy Policy

Effective Date:10-01-2025

Company Name: Clavax Power Private Limited

Website: https://www.clavaxpower.com

App Name: Clavax Power HR Portal – Employee App

Clavax Power Private Limited ("Company", "we", "our", or "us") values your privacy. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you access our website and mobile application (“Clavax Power HR Portal”) and related services.

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1. Information We Collect

We may collect the following types of information:

a) Personal Information

• Name
• Email address
• Phone number
• Employee ID
• Department/Designation
• Login credentials (securely stored)

b) Location Information

• Precise GPS location collected during attendance check-in/check-out

c) Device Information

• Device ID
• Operating system
• App version
• IP address

d) Usage Information

• App usage behavior
• Attendance logs
• Login history

2. How We Use Your Information

• Record employee attendance
• Track GPS location during attendance
• Provide HR services (leave, profile updates)
• Improve performance and usability
• Ensure compliance with policies
• Send important notifications

3. How We Share Your Information

We do not sell or rent your data. We may share your information with:

• Internal HR/Admin departments
• Government authorities if legally required
• Third-party service providers under strict confidentiality

4. Location Data Usage

Location is collected only when the app is active and the employee checks in or out. It is not collected in the background or when the app is closed. This data is used solely to:

• Verify physical presence
• Prevent fraudulent check-ins/outs

Disabling location permissions will limit features like attendance logging.

5. Data Security

We apply reasonable safeguards, including:

• HTTPS for secure data transmission
• Encrypted databases
• Role-based access control
• Secure APIs

6. Your Rights

You have the right to:

• Access your stored personal data
• Correct inaccuracies
• Withdraw consent for optional data use
• Request data deletion (subject to employment/legal obligations)

7. Children's Privacy

Our services are not intended for users under 18. We do not knowingly collect data from minors.

8. Retention of Data

We retain employee data only as long as required to fulfill legal and contractual obligations. Data is deleted when no longer necessary.

9. Third-Party Links

Our app may contain links to third-party websites. We are not responsible for their privacy practices.

10. Changes to This Privacy Policy

We may update this policy. Updates will be posted here with a revised "Effective Date". Continued use implies acceptance of changes.

11. Contact Us

Clavax Power Private Limited
📍 Plot-460, Behind PNB Bank, Bomikhal, Rasulgarh, Bhubaneswar, Odisha – 751010
📞 0674-2953494 / 9437942266 / 9880258678
📧 support@clavaxpower.com